To avoid meeting delays, take time before the conference to create any resources you'll need for your meeting, such as presentations, surveys or quizzes.

Set the Conference Goal

1. Pinpoint the meeting objectives.
2. Provide an agenda in advance.
3. Try to limit the agenda to three or four topics, and let the participants know how much time you intend to spend on each.

As the moderator, there are several steps you can take to lead a successful conference:

Be Early

Moderators and speakers should start and join the conference at least 15 minutes prior to the scheduled start time.

"Do Not Disturb"

Make sure you lead the conference from an office or meeting room where you won't be disturbed. Eliminate background noise by turning off cell phones, pagers and other wireless devices.

Be Considerate

Use *6* to mute your line should you need to step away from the conference. Do not use your hold button as your hold music will be fed into the conference which will interrupt meeting discussions.

Introduce Yourself

Begin the conference by introducing yourself and your location, stating the objective of the conference and giving instructions for audience involvement.

Share visual aids for more impact

Use the web to share slides and applications for a more interactive conferencing experience.

Keep It Simple

Present the information clearly in an easy-to-understand manner. Remember this simple, 3-step rule:

1. Review the agenda
2. Conduct the meeting
3. Summarize decisions and action items

Reach Closure

1. Ask for summary statements
2. Recap action items
3. Thank everyone for their participation
4. Use a formal sign-off to end the conference

Have fun!

To make the most of technology, create an atmosphere that promotes interaction. Involve people from every location by asking direct questions. Don't make your presentation a scripted show; make it a genuine meeting.

Just In Case…

Remember that if technical difficulties arise during your teleconference you or your participants can simply dial *10* for immediate assistance or dial 1-800-283-1479 or 1-703-530-5188